Who's On WhatMake ownership obvious
Assign each responsibility to a person and time, with no ambiguity about who has it.
For operations teams
Keep recurring work and daily cover moving.
Coordinate responsibilities, handovers, projects and operational cover without scattering the plan across sheets, chats and checklists.
Clarify ownershipCoordinate handoversKeep plans current
Why Who's On What
Turn a list of jobs into a workable day
Balance routine and project work
Fit recurring duties around meetings, improvement work and unexpected demand.
Give leads a shared view
Managers can coordinate across teams while people see the work relevant to them.
From setup to a shared rota
1
Define the work
Add recurring duties, cover roles and project time.
2
Arrange the week
Build around working patterns and operational priorities.
3
Keep it live
Update ownership and cover as the week changes.
Worked example · Month-end handover
A real planning decision
Alex owns reconciliation until lunch, Morgan covers the shared inbox, and a two-hour handover overlaps both people before ownership transfers. The plan records who owns each interval.
Product evidence
- Named ownership for cover, admin and project blocks
- Day and week views for handovers across time
- Reusable patterns for recurring operational responsibilities
Where it stops
A clear fit matters more than an over-broad promise.
- It shows responsibility and time, not task completion or workflow status.
- Detailed procedures and incident records should remain in dedicated systems.
- Cross-team dependencies still need active coordination by operational leads.
Frequently asked questions
Is this a project-management tool?+
No. It schedules who owns work and when; use a project tool for deliverables and dependencies.
Can recurring duties be reused?+
Yes. Templates help teams begin from a known weekly pattern.
Can managers coordinate separate teams?+
Paid plans add department, team and hierarchy capabilities for broader coordination.
Ready to use for operations teams?
Start free with up to five people. Add your team when you're ready.