Who's On WhatDay and week views
Zoom into one day or scan the full week across your team.
Product features
Everything you need to run a clear rota.
Practical tools for building, checking and sharing the working week — designed for real team leads, not workforce-planning specialists.
Visual rota editorAvailability and warningsTemplates and exports
Why Who's On What
Useful features. No unnecessary complexity.
Drag-and-drop editing
Move and resize assignments without rebuilding rows or formatting cells.
Reusable templates
Save repeatable patterns and start the next rota with a strong first draft.
Coverage warnings
See gaps, clashes and overstaffing before you publish.
Roles and permissions
Give managers editing control while staff get a clear read-only view.
Exports and integrations
Export data and connect personal calendars and Slack reminders.
From setup to a shared rota
1
Create
Build work types and colour-coded assignments.
2
Check
Review hours, availability and coverage warnings.
3
Publish
Keep one live version available to the whole team.
Worked example · Before publishing Friday
A real planning decision
A manager copies a saved support pattern, resizes the lunch cover block, checks a coverage warning and reviews each person’s hours before sharing.
Product evidence
- Drag, resize and copy assignment blocks in the editor
- Warnings for gaps, clashes and overstaffing
- CSV export, personal calendar import and Slack reminders
Where it stops
A clear fit matters more than an over-broad promise.
- Some advanced scheduling and integrations require a paid plan.
- Exports are snapshots; the product remains the source of the live rota.
- Who’s On What does not replace HR, payroll or ticketing software.
Frequently asked questions
Can I reuse a week?+
Yes. Templates and repeatable patterns provide a starting point for another rota.
Are team members able to edit?+
Permissions separate authorised editors from people who only need to view the plan.
Can I export the rota?+
Paid plans include exports; see pricing for the plan-level summary.
Ready to use product features?
Start free with up to five people. Add your team when you're ready.