Who's On WhatSee the whole day
View people, times and assignments together so gaps and overlaps are easy to spot.
Rota planning software
Plan the work, not just the shift.
Who's On What gives office-based teams a clear, live rota for the work happening inside each day — without wrestling with a spreadsheet.
Build days and weeks quicklyPlan around working patternsShare one current rota
Why Who's On What
A calmer way to organise a busy week
Change plans confidently
Move work as priorities change. Everyone returns to the same current schedule.
Keep the detail useful
Plan phone cover, inboxes, projects, admin and training — not only start and finish times.
From setup to a shared rota
1
Set up your team
Add people, working arrangements and the work your team covers.
2
Build the rota
Assign work in a visual daily or weekly view.
3
Share and adjust
Give staff access and keep the live plan accurate.
Worked example · Monday, 09:00
A real planning decision
A team lead assigns two hours of phone cover, protects an admin block, then moves Priya onto a project. Jordan takes email and chat while Sam covers training and the afternoon phone queue.
Product evidence
- A day view that places Priya on Phone, Admin and Project work
- Visible gaps alongside each person’s assigned hours
- Colour-coded blocks that show changes without decoding a key
Where it stops
A clear fit matters more than an over-broad promise.
- It plans duties inside the working day; it is not a payroll or time-clock system.
- Demand forecasting still needs judgement or data from your service platform.
- The live rota depends on managers keeping availability and changes current.
Frequently asked questions
Can it plan more than shifts?+
Yes. Assign channels, duties, projects, meetings and cover within a person’s working day.
Can staff see changes?+
Staff return to the same live rota, while editing can be limited to authorised roles.
Does it build the rota for me?+
Business includes scheduling assistance, but managers remain responsible for reviewing constraints and publishing the plan.
Ready to use rota planning software?
Start free with up to five people. Add your team when you're ready.