Who's On WhatOne live version
Update the rota once. Staff always return to the same place for the current plan.
Spreadsheet alternative
Your rota has outgrown its spreadsheet.
Stop repairing formatting, circulating attachments and wondering which copy is current. Move to a purpose-built weekly rota.
No version confusionNo broken formattingNo manual re-sending
Why Who's On What
Keep the flexibility. Lose the spreadsheet chores.
Built-in structure
People, times and work types stay organised without merged cells, formulas or fragile formatting.
Faster repeat weeks
Use templates and previous patterns as a starting point rather than rebuilding from scratch.
From setup to a shared rota
1
Bring your structure
Add your people, teams and existing work types.
2
Build next week
Recreate one rota in the visual editor.
3
Retire the attachment
Invite your team and make the live rota the source of truth.
Worked example · A one-week migration
A real planning decision
Import the useful structure—not old formatting—rebuild one typical week, ask managers to check it, then give the team one cutover date and one live link.
Product evidence
- Structured people, times and work types instead of merged cells
- One browser-based schedule rather than emailed copies
- Templates that preserve useful patterns without copying an entire workbook
Where it stops
A clear fit matters more than an over-broad promise.
- There is no promise that every spreadsheet formula or macro will migrate.
- Historical sheets may need to stay archived under your own retention policy.
- Specialist payroll calculations and time clocks still belong in their existing systems.
Frequently asked questions
Can I import every workbook?+
The safest approach is to bring across people, work types and patterns rather than reproducing workbook formatting.
Should we run both systems?+
Use a short checking period, then establish one clear source of truth to avoid version confusion.
Can I still download data?+
Paid plans include exports for reporting and handoff needs.
Ready to use spreadsheet alternative?
Start free with up to five people. Add your team when you're ready.