Template

Weekly rota planning template

Use this lightweight structure to prepare your rota. It is intentionally simple: capture the inputs first, then build the working week.

1. List your people

For each person, note team, contracted hours, working pattern, skills and known unavailability.

Create one row for each duty, channel, queue, project or cover responsibility. Add the minimum people needed and the times it must be covered.

Assign essential coverage first. Add meetings, training and focused work next. Keep a visible list of any remaining gaps.

Compare assigned hours, rotate unpopular duties and confirm every essential responsibility has an owner.

Add the same people and work types to Who’s On What, save repeatable patterns, and share one live rota instead of a new file each week.